Introduction


  • Morgan McLintic is an executive vice president at global public relations agency, LEWIS. In this weblog he discusses trends in PR, marketing and technology.

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Disclaimer



  • The views expressed on this weblog are my own personal opinions and not the opinions of LEWIS, or of any of the clients LEWIS represents. In fact, many of the views expressed here are evolving, so I'm not even sure I agree with all of them. If quoting me in the press or other material, please be clear to state that this comes from my personal weblog, Morgan McLintic on PR.

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PR is dead (again)

PR died again today. At best it's broken and at worst irrelevant.

So do tech firms need public relations?
Surely the best technology will rise to the top and gain the attention of key bloggers and the press. Well, yes cream does float (and so does sh*t), but the vast majority of technology is by definition somewhere in the middle. It competes in a crowded space, with narrowly defensible differentiators. Under those conditions, the firm which proactively promotes itself should out-execute its peers.

It's not a strategy to hope that your mousetrap is so good that people will beat a path to your door. Let's hope for that, but let's plan for the opposite. History is littered with better tech which was out-marketed - Palm wasn't a patch on Psion for instance.

So yes, firms do need PR.

Do you need a PR firm though?
You don't need to hire a PR firm, just as you don't need attorneys, accountants, brokers, recruitment firms, lease agents, ad firms, or web design shops. To a greater or lesser degree of success, you can do all these yourself. But it will cost you time and your mistakes will cost you money.

No doubt reporters would much rather talk directly to the CEO of a company than a PR representative. Quite apart from the flattery, they get right to the source of the vision, strategy and planning, which they can directly quote. But the fact is that the CEO needs to do what only he or she alone can do. And while there are times that PR is the most urgent priority, that's not always the case and the CEO must focus elsewhere.

It's best to have some dedicated PR resource. There are many reasons to keep that resource in-house for certain types of firms and at certain stages. And many to outsource to a specialist agency for others. Most firms have a hybrid which works well.

Is PR broken?
Yes - but it has been broken for a long time. My friend Dennis Howlett taught me many of the things which PR firms do wrong in the mid-nineties: not reading the publication; not understanding the reporter's beat; not having a firm grasp of the technology; not having a good story; not following up etc. These things have nothing to do with blogging or new technology.

Fact is, and I'll whisper this, some PR people just aren't that good. And, I'm afraid even good ones make mistakes (yes horrific huh?). And, others frankly are just busy sometimes.

Sure, the technical changes in communications can compound those mistakes and make them more public. And yes, we're all learning how to use each new channel, and write new forms of more and best practice. But there are still low barriers to entry for PR, so there are still poor practitioners out there.

There are also poor reporters and bloggers who fail to understand technologies, miss deadlines, break agreed embargoes, keep review kit, steal ideas, change post timestamps etc. There are low barriers to entry here too - it's just part of the game and in a fair world the best ones survive, and the worst close during a recession. Winter kills a lot of bugs.

Does the debate help?
No-one likes criticism and we can all do better. Some PR folk are thin-skinned and self-important, so get their knickers in a bunch about it. I personally don't think that blogging the problems is the best approach, but if all you have is a hammer, it's the easiest one. And perhaps it's better to say something rather than be silent. I can empathize with the frustrations.

The facts will tell you that PR is not dead or even dying. The industry is growing at double digits and firms are continuing to hire new staff to handle the new clients which approach them. The power of the media is increasing, so firms need resources as both a sword and shield to compensate. There are some seismic changes going through the PR industry as there are in media and advertising. But those changes are not happening as fast as we all might think (or like). It was only in the last year that more than half US households got broadband for instance!

As the blog networks move closer to journalistic norms and look to replace the traditional media, they are learning how to cooperate with the public relations departments of the companies they want to write about. And vice versa -witness the embargo debate for instance. These are industries with a symbiotic relationship. For the most part it's a collaborative and fruitful one, but of course there are pent-up frustrations on both sides. To an extent these periodic outbursts are cathartic, so let's hope it makes us all improve our game.

Farewell Navigator, Hello Flock

RIP Netscape Navigator - AOL today finally stops maintenance and support for the browser many of us used in the 90s. I liked Navigator though in later years it became hopelessly bloated on the Mac platform. Its demise is the stuff of anti-competitive history.

From the ashes of NetScape, both Firefox and now Flock were born. Flock is a social media browser, so as well as all the basic web browsing you'd expect, it also connects to FB, Twitter, Flickr and YouTube. There's also blog integration (from whence this post), social bookmarking with del.icio.us and an in-built RSS reader. Or you can easily subscribe to your fave online or offline reader from the navbar.

At first, Flock is rather confusing since it has a persistent window on the left hand side with people in your networks or web clippings, as well as streaming pictures across the top, in addition to tabbed browsing and your toolbar favorites. That's a lot of information to take in, but after some acclimatization it becomes more understandable.

I always find with new apps which you rely on so much, such as email or browser, any change can take some getting used to. Now that I have it configured, I quite like Flock. Sure, there isn't the full suite of Extensions you're used to on Firefox and no-one has yet volunteered a single new Theme, but it's clean, fast and has some great features which might suit the social media maven.

Blogged with Flock

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How to manage email

Email has increasingly become the workhorse technology of PR. It makes a good servant but a poor master. Once you start to get above a certain level, which for me is about 200-250, productivity suffers. Most business books advise you to restrict email usage to two or three times per day. For PR consultants that's not practical. Speed of response to reporters and clients mean the delay of several hours between email checks is unacceptable. In fact, most PR people I know can barely last an hour.

Under these circumstances, it's easy to get email urgency addiction and spend the entire day responding to nothing but email. Urgency does not dictate importance, but most of us can't delineate when triaging our email inboxes. Everything gets equal weight.

There are five things you should do with each email - Delete (preferable), Delegate (if poss), Deal with (if it's a 60 second task), Schedule (if it's going to take longer) or Store (if it's just fyi). The main thing to resist is reading all your email and then circling back to the first one again to action it. Inevitably this leads to a sense of lack of control as more email floods in. Plus double-handling each email burns cycles.

You should also try to receive as little email as possible. You need to be proactive to achieve this. It's common in PR to have email aliases for each client which go to the entire team. Normally, there is correspondence back and forth on these channels which are only intend for a few recipients. Either get off this group or set up rules which automatically file them for consumption later. Most of it will be just for info.

Religiously unsubscribe from newsletters which are irrelevant and use spamblockers and white lists to reduce noise. As a PR person, it's your job to be easy to contact. This means you end up on all kinds of lists. Get back off them if you can. CAN-SPAM has made this much easier for legitimate companies in the US.

I've experimented with several methods of filing email - right down to by client and by activity eg Client/Media or Client/Analyst relations. This looks great but does take time. I estimate 95% of email over a week old, you'll never look at again. Search technology (Google Desktop or Spotlight for Mac) has improved to the extent that you can now probably find an old mail if you know some basic details. I now let email pile up (I'm a Piler not a Filer). The advantage of this is that it requires no time and provides a chronological method to find old emails.

The disadvantage is that your inbox can become swiftly overloaded. Much over 10,000 and quite apart from the daunting nature, technically it starts to slow down. If you get 300 mails a day, it only takes a month to get to this stage. My new technique is to dump all the emails in my inbox into an archive folder at the end of every day. I note down all the actions, and just move them across to a file imaginatively called Old Inbox (now on Old Inbox 14!). Then each day you come in to a clear inbox and can immediately see what needs dealing with. It's easy to find recent mails since they're all in one place, and minimal time is wasted filing or sorting.

This system may be basic but it does work (at least for me). Do let me know if you have better ideas. Just drop me an email...or better still give be a call.

UPDATE - Lars Schou has emailed to point out an excellent series of posts on 43 Folders called Inbox Zero, which I highly recommend for the email afflicted.

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Connecting Twitter and Facebook

Facebook's Status and Twitter serve largely the same purpose - short updates on what you are doing. Updating both individually is duplication, meaning often people prefer either/or.

But you can get them to mirror one another.* [See update below - choose just one of these].

Feeding Facebook's Status with all your Twitter updates is relatively easy. Twitter has a Facebook Application which now allows the integration of the two. Simply add the Application, the hit the 'Want Twitter to update your Facebook status?' option at the top of the page and allow the Application access to Facebook. Usefully it prepends 'twittering:' to your tweets to solve Facebook's additonal 'is' in the status.

Feeding Twitter with your Facebook Status is more convoluted since Twitter doesn't offer a reciprocal arrangement directly (that I can find). But it does have APIs - enter TwitterFeed. TwitterFeed will allow you to import any RSS content into Twitter - like your blog for instance. Or your Facebook Status. Finding the RSS feed for your FB Status is a little tricky. Here's how - go to your Profile, hit See All on your Mini-Feed, choose Status Stories in the right hand sidebar and on the bottom right, you'll see 'Subscribe to these stories: My Status'. This is the RSS feed for your Facebook Status. Thanks to Jeff Sandquist at MS for this tip.

Now you need to log into TwitterFeed which requires an OpenID login. You may already have one if you have a Yahoo or Wordpress account. If not, it's relatively simple and free via IDProxy. Once in TwitterFeed, you can add in your Facebook Status feed. TwitterFeed only updates every hour, or every 30 minutes if you change the options, so this is not real-time. But it should mirror the two to an extent.

One thing which is interesting is which social network will end up as the ultimate publisher. Like others, I've used Tumblr as the aggregator of my Twitter, Facebook, YouTube, Flickr, del.icio.us and blog feeds on Morganutiae. This works as long as those are all separate RSS streams. Now they are starting to merge themselves, you get repetition at the top level on Tumblr. More importantly, which will become the departure site of choice. If you can get Facebook and Twitter to mirror one another - when it comes to status updates, it doesn't matter so much.

*UPDATE - Getting both Twitter and Facebook Status to mirror one another actually turns out not work since they both end up self-replicating the same content in an endless echo chamber. Both of these systems work, but it should be unidirectional only. So it's best to just choose the input interface you prefer and get that to propagate to the other.

That whole podcasting thing

I'm trying it. Kinda.

Here's the pilot. (Thanks Ian for doing this on the spur of the moment). Am sure it can be made better. I joked on 360 that it was sponsored by the word 'perfect' which i seemed to use six times in three minutes. Learning by doing and hopefully I'll get a bit faster.

Download this episode (right click and save)

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Leopard launches

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Morganutiae

You can now find all my updates to Facebook, Flickr, YouTube, Twitter, Del.icio.us and PodBean on my Tumblelog - Morganutiae. If you're unfamiliar with Tumblr it takes feeds from a number of social media sites and general RSS feeds and aggregates them in a lightweight, sparsely formatted blog.

I've called mine Morganutiae because there's probably more detail there than anyone might need but it was quick to set up and I really like Tumblr's clean interface. It's interesting to see the aggregated digital output for each day. Sometimes it's just the odd tweet or FB update. Others, like today, there's video, blog posts, tweets and even a very short podcast. For those with enough time on their hands, the feed is here. Those who are yet to set up their own blog and who don't need much customization might consider Tumblr as their platform.

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Blackberry's Facebook app

As if Crackberry isn't addictive enough...

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Channel hopping

Picture 2-10
We got a glimpse of how television could be last night. Detective series, CSI: NY broadcast an edition where the criminal was tracked in 3D virtual world, Second Life. About 30% of the program was shot in machinima by The Electric Sheep Company (another client). But the crime hasn't been solved. It continues in Second Life where viewers can now become crime scene investigators themselves. The characters we saw in the program are identical to the ones in the virtual world - down to the pixel, since they were used to shoot the program. It's a great way of extending the CSI experience.

What amazed me though was the level of interaction while the program aired. Of course, we were in-world, trying out Electric Sheep's new OnRez Viewer (which is very slick - love the back button), chatting and IMing with each other. At the same time, the email was flying and AIM popping. There was also a discussion in real time on Twitter and several friends' Facebook statuses declaring they were glued too.

Picture 3-6
Television isn't normally a communal experience. Too many channels and TIVO mean there's rarely a synchronized time we all watch the same thing (in fact usually only sports). More importantly, there's no channel to interact through. Last night's CSI reversed that in many ways. There were too many channels of communication, but only one thing to watch.

Fans of The Office (US edition) will be pleased to see Second Life appears in that tonight too.

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The Technical Transition

Just a quick pointer to an article I wrote for the International Public Relations Association about the increasingly technical nature of public relations. It seems to me that increasingly your ability to execute as a PR professional is a function of your technical ability. I'm citing the rise of social media, SEO, online video, podcasting and even virtual worlds as examples of that transition. You can read it in full here.

I'm indebted to Robert Gray, editor of FrontLine, the IPRA's magazine, for his kind offer to submit. Let me know if you agree or disagree about this trend.

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Morganutiae

  • Tumblelog aggregating Twitter, Facebook, YouTube, del.icio.us and Flickr.

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